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How to Get the Best and Accurate Air Freight Quotes

In international trade, accuracy is everything. 


An air freight quote isn’t just a number—it’s the foundation of a smooth, cost-efficient, and reliable shipping process. 


Providing the right details early in the process ensures your shipment moves seamlessly, avoids hidden fees, and arrives on time.

What is an Air Freight Quote?


An air freight quote is an estimate from a logistics provider that covers:


  • Transportation fees
  • Fuel surcharges
  • Handling and special service charges

The more detailed your information, the faster and more accurate the quote, allowing for better planning and budgeting.


6 Essential Steps to Get an Accurate Air Freight Quote

Provide Accurate Cargo Details

Include the weight, dimensions, volume, and type of goods. Inaccurate details can lead to unexpected fees or delays.

 

Understand Your Shipping Needs

Define delivery deadlines, budget limits, and special handling requirements. Clear requirements enable your freight forwarder to tailor the quote specifically to your shipment.

 

Compare Multiple Quotes

Request quotes from several logistics providers. Comparing options ensures you get the best value for your money.

 

Clarify All Costs and Surcharges

Ask about all fees upfront. Understanding costs prevents hidden charges.

 

Review Terms and Conditions

Check liability, claims procedures, and cancellation or delay penalties. This safeguards your interests and avoids misunderstandings.

 

Consider Long-Term Partnerships

Partnering with reliable freight forwarders ensures consistent, high-quality service and better pricing over time.

 
Adnovs Global Shipping and Logistics

Air Freight Quotation Checklist

Key Details Required for Best and Accurate Pricing

1. Commodity :

Specify the type of goods (electronics, garments, perishables, machinery, etc.).
Each commodity has unique handling requirements.
Clear details avoid restrictions and ensure airline acceptance.

2. Hazardous Cargo :

Confirm whether the cargo is hazardous.
Provide MSDS, UN number, and hazard class.
Accurate details prevent rejection and ensure safe handling.

3. Number of Packages :

Mention the exact number of cartons, pallets, or crates.
Helps in planning, handling, and space allocation.
Ensures clarity for warehouse and airline operations.

4. Gross Weight :

Share the total shipment weight in kilograms.
Airlines charge by actual or volumetric weight, whichever is higher.
Essential for cost calculation and compliance.

5. Dimensions :

Provide length × width × height for each package.
Share the packing list if available.
Accurate size ensures correct chargeable weight and space booking.

6. Origin & Destination Airports :

Specify the departure and destination airports.
Clarifies routing and avoids confusion.
Helps determine airline and shipment options.

7. Pickup & Delivery Terms :

Door-to-Door, Airport-to-Airport, or Door-to-Airport.
Determines service cost and handling responsibility.
Ensures alignment between forwarder and client expectations.

8. Cargo Ready Date :

Indicate when the shipment will be ready for pickup.
Allows timely airline booking.
Reduces the risk of rolled shipments and delays.

9. Delivery Deadline :

Provide the required delivery date.
State service preference: Express (fast) or Standard (cost-efficient).
This choice directly affects quotation and routing.

10. Documents Available :

Commercial Invoice (CI), Packing List (PL), Certificate of Origin (CO).
Additional certifications: Saber, MSDS, etc.
Essential for customs clearance and airline acceptance.
Non hazardous Machine parts shipment being checked

How Adnovs Global Makes a Difference?

With Adnovs, you don’t just get a quote—you get a strategic logistics partner:

Global Reach: Access to major trade lanes and airlines worldwide
Guaranteed Space & On-Time Departures
Transparent Pricing: No hidden fees or surprises
Expert Guidance: Personalized support to meet your shipping needs
Transparent Pricing: No hidden fees or surprises
Hassle-Free Experience: From pickup to final delivery, we manage every detail

Request Your Customized Quote Today!

Don’t leave your shipment to chance. Share your shipment details with us and get a fast and reliable air freight quote!.

 

We guide businesses through this process to make logistics predictable, transparent, and hassle-free.

 
Talk to Our Team

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